AV Expo

Articles September - October 2023

AV INSTALLATIONS: GLIMPSES New!

AV-ICN Expo Magazine shares a brief of latest installations from the world of pro AV in this recurring feature of AV installations. read more

Articles September - October 2023

PLAY Technologies Transforms AV Experiences at Aljamea New!

Sachin K. Jain, Principal Consultant, PLAY technologies, shares insights on the state-of-the-art facility as he recounts the installation experiences with AV-ICN Magazine. read more

Articles September - October 2023

Unwinding The Changing Dynamics of Sennheiser with Naveen Sridhara New!

During the latest 'TCC Medium' and 'TC Bar' launch, Naveen Sridhara, Director of Sales, Sennheiser, shared Sennheiser's big leap in the UC market and strategies to stimulate growth in the pro-AV segment. read more

Articles July-August 2023

PALM Expo 2023 Achieves Recognition from Global Brands New!

PALM Expo 2023 returned with its 21st edition, drawing exhibitors and at¬tendees from around the globe, simultaneously placing the Indian pro audio and lighting indus¬try on the map. read more

Articles July-August 2023

Pro AV Mass Market Momentum Emphasizes AV-ICN Expo Success New!

AV-ICN Expo 2023 took place at the BEC, Mumbai, once again marking its presence as the torchbearer for the AV industry in India. read more


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AV Trends + Technologies

Latest AV Trends in Conference Room Technologies





Conference rooms are an essential space in an organization, a place where the company’s operations are articulated, and important decisions are made. It is necessary to ensure that conference rooms are well equipped to execute an efficient meeting.

Advance technology helps meet the ever-increasing demand of humans to communicate globally. Every business is looking forward to growing and expanding its boundaries towards a successful future, hence the need for collaboration becomes crucial.

Typical meeting space that consisted of the same traditional setup: a conference phone, a screen, a whiteboard, and maybe some video conferencing capability, is now changing.

Improved connection and latest technology have upgraded the conference room setup making it more immersive and interactive, allowing participants to stay engaged and more productive without any interruption and time limitation.

AV Technology in Conference Rooms

To ensure that the conference room is as functional as possible, audio and video technology is a natural fit for meeting spaces. AV solutions enhance presentations and facilitate discussion with personnel outside of the office. AV solutions are designed to grab peoples’ attention and draw them into content that they want to hear and see more of.

The covid-19 pandemic has reduced the use of office spaces and in particular conference rooms. Businesses are getting back on track gradually, adhering to all the norms laid out by the authorities and following safety guidelines. The way we communicate has been altered for good as we adjust to this new normal world. The needs to upgrade dedicate meeting space and collaborate with colleagues across the country and around the world have become necessary.

Importance of Right Audio-Visual Conferencing Setup

Often meetings can be difficult at the best of times, and even more monotonous in the case of digital meetings. Employee engagement in a low-quality audio-video conference setup can be exacerbating, thus, it is necessary to avoid this problem to create a positive impression.

A digital meeting should run much in the same way that a live-speaking event must be run. A good conference room provides several advantages over remote-only connections with the right AV equipment installed. Providing an exceptional experience requires clarity, collaboration, and confidence.

Meeting needs to be run much in the same way that a live-speaking event, the speaker must engage the audience immediately to gain their attention. Common Audio-Video problems make the content difficult to read or see and connectivity issue causes meetings to take longer to start. Problems like these result in an inefficient meeting that often wastes the time of incredibly valuable team members. An inefficient meeting and lack of engagement will result in wastage of hundreds of dollars of one’s time and lead to mistakes down the road when critical instructions are missed.

In 2021, progressively employees are returning to the office as the newly approved vaccines and public safety measures are helping the economy to get back on track. The aftermath of the global pandemic will lead to permanent changes that make the work environment a safer and more hygienic. The market for conference room technology setup has risen due to the increasing demand for connecting virtually.

The industry has bought in the latest technology upgrades that ensure efficient meetings irrespective of your location. The market for remote setup has increased for the better. Some of the latest AV conference room technology trends in 2021 include the following:

Touchless AV

The pandemic has given rise to touch-less AV a pathway to connect safely. Touch-less AV similar to personal device control and wireless sharing that will allow employees to control the Room, give presentations, and share content from Bring your own devices (BYOD). Integrating conference room technology like occupancy sensor and voice control, Occupancy sensors can turn on the lights and AV equipment when someone walks in the room and shut down all electronics when the room is empty. Similarly, voice commands can be used to control the lights or start a video conference.



LED Video Walls

The visual display is an essential variable in Virtual Meetings for a seamless experience. LED Video wall systems have improved with the upgrade in technology. LED technology helps display vibrant colors and high-quality, sharp images that look great from any angle. Easy maintenance and hassle-free mounting options are an added benefit of having a LED video wall system. These new display solutions are now the go-to technology for entertaining, educating, and advertising indoors.

Video Conferencing

Given the restriction to travel and simultaneously the need to communicate and collaborate, video conference has become an ideal solution. Unintelligible, weak, and spotty audio is the downfall of productive meetings, and conference rooms need enterprise-grade speakers and microphone arrays to ensure smooth communications. AV conferencing platforms like Zoom and Microsoft Teams allow businesses to hold virtual meetings with remote colleagues, business partners, and vendors are the new workplace norm this year.

Interactive Whiteboards

An interactive whiteboard combined with a video conferencing platform can help annotates documents and photos, save and email files, record meetings and collaborate virtually with team members. The displays are interactive, so your team can hold boardroom meetings, briefings, and training sessions using digital resources. Participants can open files, websites, and multimedia and use whiteboard pens to write in digital ink directly into applications such as Microsoft Word, Visio, Excel, and PowerPoint. This piece of technology allows you to deliver a more dynamic presentation and enhances your virtual meeting experience.

Unified Communications and Collaboration (UCC) Solutions

UCC solutions enhance the video conferencing experience. All-in-one packages like Zoom Rooms and Microsoft Teams Rooms combine conference room hardware with video conferencing software for a single-stop solution. An integrated Zoom Room or Teams Room allows one-touch start, stop and join for meetings. UCC solutions contain meeting scheduling, interactive whiteboard, and content and file sharing, chat, and recording features to foster streamlined collaboration for a dispersed workforce. UCC solutions make it easy for colleagues to work together, even when everyone is not in the same room.

An effective meeting is more than just people sitting around a table, and a sparse space may leave people feeling disengaged. The above trends in the conference room market are making meeting rooms more immersive and interactive, allowing participants to stay engaged that result in improved, brainstorming sessions, strategy meetings, and client relationships. Individual devices such as tablets, smartphones, and laptops can be easily connected into one shared digital workspace. Thus making cords disappear and enhancing the wireless content sharing experience, amongst participants in one room. The future of virtual meetings is hassle-free that allows conversation and content to adapt in real-time.

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